The Sierra Joint Consortium for Adult Education Bylaws
September 2015 – (Revised September 2016)
The name of this organization shall be the Sierra Joint Consortium for Adult Education (SJCAE or The Consortium).
The Sierra Joint Consortium for Adult Education, serving Placer and Nevada Counties in California, is committed to leveraging the strengths of members and partners to deliver outstanding adult education programs and services with seamless transitions into the workforce or postsecondary education. The Consortium accomplishes this mission by working closely with member and partner organizations to address regional gaps in adult education programs, provide seamless transitions for students, accelerate student progress towards goals, and provide professional development for faculty and staff.
- A. Members
- a. Member institutions are Nevada Joint Union High School District –Nevada Union Adult School, Placer Union High School District -Placer School for Adults, Roseville Joint Union High School District – Roseville Adult School, and Sierra Joint Community College District – Sierra College (all campuses)- Tahoe Truckee Unified School District
- b. Any organization or institution receiving funding from the State of California for delivery of adult education as described in Assembly Bill 104, Section 39, Article 9, Section 84900, shall be added as a member. Such organizations must provide in writing to the Consortium Lead/Point Person the name of the “Official Representative” (and alternate) of the organization, and verification of the funding stream as cited in the legislation.
- c. Other eligible organizations that meet the above criteria may petition to be added as a member.
- i. Petition for membership shall be submitted in writing to the Consortium Lead/Point Person.
- ii. The petition shall include the name of the official representative and alternate, a description of the adult education programs and services provided by the organization and rationale for being added as a member.
- iii. For inclusion in the fiscal year beginning July 1st, petition for membership must be submitted prior to February 28th of each calendar year. (e.g. for inclusion in fiscal 2016-17 membership petitions must be received by February 28th of 2016.)
- iv. Petitions for membership will be reviewed and approved at the public meeting held in the spring of each year and new members will be included in the budget for the upcoming fiscal year.
- v. Members may petition to leave the Consortium at any time by submitting a written request.
- B. Member Rights and Responsibilities
- a. Rights
- i. Members have the right to participate in the decision making process for development of regional adult education programs and services.
- ii. Members have the right to funding for staff, facilities, equipment, outreach, and professional development associated with the delivery of regional adult education programs and services.
- b. Responsibilities
- i. Members shall adhere to laws and regulations governing adult education programs and services, including submission of annual plans and reporting requirements for expenditures and student data as stipulated by the AEBG Office.
- ii. Members shall be familiar with and agree to abide by the current annual regional master work plan.
- iii. Members shall designate at least one “official representative” and an alternate representative to serve on the steering committee and represent the interests of the member organization. Designation shall be in writing and formally approved by the governing board of the member institution.
- iv. Members shall actively participate in Consortium meetings, Consortium activities, and the decision-making process for development of regional adult education programs and services.
- v. When representing a member institution, alternates unfamiliar with the issues under discussion shall abstain from voting.
- a. Rights
- C. Dismissal of Members
- Members may be dismissed from the Consortium for the following reasons:
- a. Failure to adhere to laws and regulations governing adult education programs and services.
- b. Failure to submit annual plans.
- c. Failure to adhere to reporting requirements for expenditures and student data.
- d. Failure to designate at least one “official representative” (in writing and approved by the governing board) to serve on the steering committee and represent the interests of the member organization.
- e. Failure to participate in the decision making process for development of regional adult education programs and services.
- f. Failure to deliver adult education programs and services in accordance with standards established in AB 104, Section 39, Article 9, Section 84900
- Members may be dismissed from the Consortium for the following reasons:
- The Executive Oversight Committee (EOC) is composed of the Superintendent, President, Chief Executive Officer, or designee of each member institution.
- The EOC provides strategic direction and advice to the consortium Steering Committee for the development of plans for regional delivery of adult education programs and services in accordance with the laws and regulations of the State of California and AB104, Section 39.
- The EOC reviews and provides input on all Consortium program plans and the related plans for allocation of funds for program development, staffing, professional development, supplies and equipment, facilities, conference/travel, and other normal operating expenses.
- The Steering Committee is composed of the Official Representative(s) (or alternates) of each member institution. By agreement of the Official Representatives (or alternates), committee membership may be expanded to include non-voting members such as: support personnel, faculty, counselors, consultants, contract personnel, subject matter experts or others that may help the committee fulfill the mission of the Consortium.
- The Steering Committee makes decisions for the strategic and day-to-day management of regional adult education programs and services. The Steering Committee integrates input from the AEBG Office, the public, the Executive Oversight Committee, and Workgroups in the development of all Consortium plans and related plans for allocation of funds for program development, staffing, professional development, supplies and equipment, facilities, conference/travel, and other normal operating expenses.
- The Steering Committee reports to the AEBG Office (California Community College Chancellor’s Office and the California Department of Education), and the Executive Oversight Committee and is responsible for ensuring compliance with relevant laws and regulations.
- Workgroups vary in size and are composed of faculty, staff, and other delegates from member and partner institutions. Workgroups are co-chaired by one college faculty and one adult education instructor from a member institution. The respective academic departments appoint college faculty co-chairs; the adult school principals appoint adult education instructor co-chairs. Workgroups may be formed/disbanded as needed.
- Workgroups represent the interests of the program areas specified in Assembly Bill 104, Section 39, Article 9, Section 84900: Basic Skills, English as a Second Language/Citizenship, Adults with Disabilities, Career and Technical Education, and Apprenticeships, Programs for Older Adults, and Counseling/Student Services
- Workgroups are responsible to advise the Steering Committee on curriculum development, academic standards and professional development. In this advisory capacity, Workgroups are responsible for providing input to work plan development, coordination, and recommending implementation strategies for all grant objectives.
- The Steering Committee meets twice each month or on an as-needed basis throughout the year.
- The Steering Committee will hold an annual public meeting in the spring of every year in order for the Executive Oversight Committee to review and comment on Consortium plans and budgets, and to allow opportunities for public comment on proposed decisions. This meeting is noticed to members, partners, and the general public at least two weeks prior to the meeting via postings at member District Offices, email, website postings and/or other commonly accepted venues for posting of public meetings.
- Minutes of the meetings are shared with members, partners, and the general public within two weeks of the meeting via postings at member District Offices, email, website postings and/or other commonly accepted venues for posting of meeting minutes.
- Workgroups hold scheduled meetings up to six times a year. Additional meetings may be called as-needed.
- The Steering Committee, Executive Oversight Committee, and Workgroups use consensus decision-making. In the event consensus cannot be reached 80% majority will prevail.
- The voting members of the Steering Committee make final decisions about work plans, allocation of resources to support work plans, and policies and procedures necessary for compliance with AB 104, Section 39, Article 9, Section 84900.
- When making final decisions the Steering Committee relies upon advice and recommendations from workgroups to meet grant objectives especially with respect to curriculum, academic standards, and professional development, and consider the advice of the Executive Oversight Committee, partner organizations, and the public.
- The Consortium fiscal agent is Roseville Joint Union High School District.
- The Consortium is governed by the financial operating principles, and related administrative policies and procedures of the fiscal agent.
These bylaws will be reviewed annually, but may be amended as needed with a consensus vote by members.
Adopted by the SJCAE Steering Committee Members September 15, 2015.
Amended with consensus approval September 20, 2016.